photokina: 27.–30.05.2020

#photokina

Exhibitor checklist

We want to make sure that your participation as an photokina exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.

  • You can sort all of your important dates according to date, priority and category
  • You can find the right contact person to answer your questions with one click
  • You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
  • You can use the calendar to display important dates starting from a particular point in time

Import all appointments in your calendar application with one click.

  • Stand space

    Registration of additionally represented companies

    10.01.2019 | 5:00 PM

    Deadline for the registration of additionally represented companies*. Form 1.21 is available in the download area.*Additionally represented companies are companies that are represented at the trade fair by their products but not by their own personnel.

    Exhibitor sales
    Anika Huelsmann
    Tel. +49 221 821-2409
    Write an e-mail

    Michael Ahlgrimm
    Tel. +49 221 821-2481
    Write an e-mail

    Jasmin Dannenberg
    Tel. +49 221 821-2663
    Write an e-mail

    Download calendar entry

    To the download area
  • Stand space

    Deadline Early Bird

    01.09.2019 | 5:00 PM

    By registering on or before 1th September 2019, exhibitors will be charged the reduced trade fair participation price. The price is based on the date the registration forms are received by Koelnmesse.

    Tel.: +49 221 821-3998
    Fax: +49 221 821-3999
    email: photokina@koelnmesse.de

    Download calendar entry

    Apply now!
  • Stand space

    Layout planning begins

    01.10.2019 | 9:00 AM

    Start of hall allocation.

    Tel.: +49 221 821-3998
    Fax: +49 221 821-3999
    email: photokina@koelnmesse.de

    Download calendar entry

  • Stand space

    Mailing of stand confirmations

    01.10.2019 | 5:00 PM

    Starting about October 2019 stand confirmations are sent out. The participation contract takes effect with stand confirmation. The stand area confirmation includes dimensioned stand sketches and site maps as attachments.

    Tel.: +49 221 821-3998
    Fax: +49 221 821-3999
    email: photokina@koelnmesse.de

    Download calendar entry

  • Services

    Hotel room reservations

    01.10.2019 | 5:00 PM

    Book your hotel accomodation for photokina here.

    Hotel-Services
    Tel. +49 221 821-3998
    Fax +49 221 821-3999
    Write an e-mail

    Download calendar entry

    To the booking portal
  • Services

    Mailing of Koelnmesse-Service-Portal log-in data

    01.12.2019 | 5:00 PM

    Starting about December 2019 Koelnmesse-Service-Portal (KSP) log-in data is sent to exhibitors whose stands have been confirmed. You can easily order our trade fair services online through the KSP.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    Fax +49 221 821-3999
    Write an e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Services

    Deadline for ordering fire protection

    26.02.2020 | 5:00 PM

    Use form T.23 to place your order through the Koelnmesse-Service-Portal. It is possible to make a reservation at a later point in time for an additional charge.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    Fax +49 221 821-3999
    Write an e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Stand space

    Registration of Co-exhibitors

    28.02.2020 | 5:00 PM

    Deadline for the registration of co-exhibitors*. Form 1.20 is available in the download area. *Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors.

    Exhibitor sales
    Anika Huelsmann
    Tel. +49 221 821-2409
    Write an e-mail

    Michael Ahlgrimm
    Tel. +49 221 821-2481
    Write an e-mail

    Jasmin Dannenberg
    Tel. +49 221 821-2663
    Write an e-mail

    Download calendar entry

    To the application forms
  • Stand space

    Mailing of stand rental invoice

    04.03.2020 | 5:00 PM

    You will receive the invoice for the participation fee including stand area rental, along with your free work and exhibitor passes, starting around March 2020. Invoice amounts are payable immediately upon receipt of the invoice.

    Exhibitor sales
    Anika Huelsmann
    Tel. +49 221 821-2409
    Write an e-mail

    Michael Ahlgrimm
    Tel. +49 221 821-2481
    Write an e-mail

    Jasmin Dannenberg
    Tel. +49 221 821-2663
    Write an e-mail

    Download calendar entry

  • Advertising materials

    Editorial and advertising deadline for the Marketing Package

    20.03.2020 | 5:00 PM

    All main exhibitors, co-exhibitors and all additionally represented companies are obliged to order the Marketing Package, which includes an entry in the printed catalogue. A fee is charged for this service. Please make a note of the deadline for providing editorial and advertising content.

    NEUREUTER FAIR MEDIA GmbH
    Tel. +49 201 36547 238
    Write an e-mail

    Download calendar entry

    To the Media Shop
  • Services

    Deadline 25.03.2020 for ordering in the KSP

    25.03.2020 | 5:00 PM

    Place your order through the Koelnmesse-Service-Portal! Form T.02 - Deadline for ordering water and compressed air installation * Form T.03 - Deadline for ordering Suspensions (from the hall celling)* * It is possible to make a reservation at a later point in time for an additional charge.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    Fax +49 221 821-3999
    Write an e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Services

    Deadline 22.04.2020 for ordering in the KSP

    22.04.2020 | 5:00 PM

    Place your order through the Koelnmesse-Service-Portal! Form M.01 - Deadline for ordering advertising space Form M.04 - Deadline for ordering room rental (office and conference rooms) Form T.01 - Deadline for ordering electrical installations* Form T.02 - Deadline for ordering water connections* Form T.04 - Deadline for ordering stand security* Form T.05 - Deadline for ordering stand cleaning Form T.06 - Deadline for ordering waste disposal Form T.13 - Deadline for tableware rental Form T.17 - Deadline for ordering internet and telecommunications* Form T.18 - Deadline for ordering forwarding services Form T.19 - Deadline for ordering (long-term) parking permits * It is possible to make a reservation at a later point in time for an additional charge.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    Fax +49 221 821-3999
    Write an e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Services

    Deadline for ordering parking spaces for trucks/refrigerated container

    06.05.2020 | 5:00 PM

    Please note: Allocation is subject to availability.

    Michael Moenig
    Tel. +49 221 821-2838
    Fax +49 221 821-3429
    Write an e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Orders

    GEMA registration deadline

    11.05.2020 | 5:00 PM

    Register musical reproduction/performance with GEMA.

    GEMA – Bezirksdirektion NRW
    P.O. Box 1013 43, 44013 Dortmund, Germany
    Tel. +49 231 57701-200
    Fax +49 231 57701-230

    www.gema.de

    Download calendar entry

  • Orders

    Deadline for ordering conference and office catering

    13.05.2020 | 5:00 PM

    Order via webshop of Kirberg catering.

    Kirberg Messecatering GmbH
    Gewerbehof 18
    51469 Bergisch Gladbach

    Tel. +49 221 2848552
    Fax +49 221 2848550

    Write an e-mail
    www.kirberg-catering.de

    Download calendar entry

    To the Kirberg webshop
  • Services

    Deadline 17.05.2020 for ordering in the KSP

    17.05.2020 | 5:00 PM

    Place your order through the Koelnmesse-Service-Portal! Form M.02 - Deadline for press compartments Form M.03 - Deadline for ordering rRoom rental (office and conference rooms) Form T.07-T.12 - Deadline for ordering furniture rental Form T.14 - Deadline for plant rental and sale Form T.15 - Deadline for ordering Audio/Video/PC equipment rental Form T.16 - Deadline for Light, video and sound systems Form T.21 - Deadline for ordering Hostesses/stand staff and setup, dismantling and supporting staff Form T.24 - Deadline for material impregnation

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    Fax +49 221 821-3999
    Write an e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Stand construction

    Start of Construction period

    20.05.2020 | 7:00 AM

    Please observe the traffic guidelines and the vehicle admission.

    Michael Moenig
    Tel. +49 221 821-2838
    Fax +49 221 821-3429
    Write an e-mail

    Download calendar entry

    Construction and dismantling instructions
  • Trade Fair

    Start of the fair

    27.05.2020 | 9:00 AM

    This opening times are valid for exhibitors. Visitors can access from 10:00 a.m.

    Download calendar entry

    To the opening times
  • Stand construction

    Start of dismantling

    30.05.2020 | 6:00 PM

    The stand may not be partially or completely cleared, nor may exhibits be packed away, before 6:00 p.m. on 30.05.2020. Koelnmesse has the right to impose a contract penalty of up to 5,000.00 euros for each time that an exhibitor violates this regulation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.

    Michael Moenig
    Tel. +49 221 821-2838
    Fax +49 221 821-3429
    Write an e-mail

    Download calendar entry

    Construction and dismantling instructions
  • Trade Fair

    End of the fair

    30.05.2020 | 6:00 PM

    Visitors can access till 18:00 a.m.

    Download calendar entry

    To the opening times
  • Stand construction

    End of Construction period all halls

    02.06.2020 | 6:00 PM

    Please observe the traffic guidelines and the vehicle admission.

    Michael Moenig
    Tel. +49 221 821-2838
    Fax +49 221 821-3429
    Write an e-mail

    Download calendar entry

    Construction and dismantling instructions
  • Stand construction

    End of dismantling period End of Construction period all halls

    02.06.2020 | 8:00 PM

    Please observe the traffic guidelines and the vehicle admission.

    Michael Moenig
    Tel. +49 221 821-2838
    Fax +49 221 821-3429
    Write an e-mail

    Download calendar entry

    Construction and dismantling instructions