photokina: 26.–29.09.2018 08.–11.05.2019

#photokina

Exhibitor checklist

We want to make sure that your participation as an photokina exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.

  • You can sort all of your important dates according to date, priority and category
  • You can find the right contact person to answer your questions with one click
  • You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
  • You can use the calendar to display important dates starting from a particular point in time

Import all appointments in your calendar application with one click.

  • Stand space

    Layout planning begins

    15.04.2018 | 09:00 Uhr

    Start of hall allocation.

    Tel.: +49 221 821-3998
    Fax: +49 221 821-3999
    email: photokina@koelnmesse.de

    Download calendar entry

  • Services

    Mailing of Koelnmesse-Service-Portal log-in data

    15.04.2018 | 09:00 Uhr

    Starting about April 2018 Koelnmesse-Service-Portal (KSP) log-in data is sent to exhibitors whose stands have been confirmed. You can easily order our trade fair services online through the KSP.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    Fax +49 221 821-3999
    Write an e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Stand construction

    Mailing of stand confirmations

    16.04.2018 | 09:00 Uhr

    Starting about April 2018 stand confirmations are sent out. The participation contract takes effect with stand confirmation. The stand area confirmation includes dimensioned stand sketches and site maps as attachments.

    Tel.: +49 221 821-3998
    Fax: +49 221 821-3999
    email: photokina@koelnmesse.de

    Download calendar entry

  • Stand space

    Mailing of stand rental invoice

    15.05.2018 | 09:00 Uhr

    You will receive the invoice for the participation fee including stand area rental, along with your free work and exhibitor passes, starting around May 2018. Invoice amounts are payable immediately upon receipt of the invoice.

    Exhibitor sales
    Anika Huelsmann
    Tel. +49 221 821-2409
    Write an e-mail

    Michael Ahlgrimm
    Tel. +49 221 821-2481
    Write an e-mail

    Jasmin Dannenberg
    Tel. +49 221 821-2663
    Write an e-mail

    Download calendar entry

  • Stand space

    Registration of Co-exhibitors

    31.05.2018 | 17:00 Uhr

    Deadline for the registration of co-exhibitors*. Form 1.20 is available in the download area. *Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors.

    Exhibitor sales
    Anika Huelsmann
    Tel. +49 221 821-2409
    Write an e-mail

    Michael Ahlgrimm
    Tel. +49 221 821-2481
    Write an e-mail

    Jasmin Dannenberg
    Tel. +49 221 821-2663
    Write an e-mail

    Download calendar entry

    To the application forms
  • Stand space

    Registration of additionally represented companies

    31.05.2018 | 17:00 Uhr

    Deadline for the registration of additionally represented companies*. Form 1.21 is available in the download area.*Additionally represented companies are companies that are represented at the trade fair by their products but not by their own personnel.

    Exhibitor sales
    Anika Huelsmann
    Tel. +49 221 821-2409
    Write an e-mail

    Michael Ahlgrimm
    Tel. +49 221 821-2481
    Write an e-mail

    Jasmin Dannenberg
    Tel. +49 221 821-2663
    Write an e-mail

    Download calendar entry

    To the application forms
  • Services

    Hotel room reservations

    26.06.2018 | 17:00 Uhr

    We recommand that you book your hotel rooms early via our online booking system.

    Hotel-Services
    Tel. +49 221 821-3666
    Fax +49 221 821-3999
    Write an e-mail

    Download calendar entry

    Book your hotel room hier
  • Services

    Deadline 28.06.2018 for ordering fire protection in the KSP

    28.06.2018 | 17:00 Uhr

    Use form T.23 to place your order through the Koelnmesse-Service-Portal. It is possible to make a reservation at a later point in time for an additional charge.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    Fax +49 221 821-3999
    Write an e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Advertising materials

    Editorial and advertising deadline for the Media Package

    20.07.2018 | 17:00 Uhr

    The marketing services offered by Koelnmesse GmbH are the comprehensive and attention-grabbing solution for all stages of your trade fair communication. Use of the marketing services listed under Item 7.1 (Special Participation Conditions) is mandatory for all represented companies, co-exhibitors and other represented companies and costs:

    Euro 1.190.00 per main exhibitor, group organiser and group participant [NEW]

    Euro 250.00 per co-exhibitor and other represented companies [NEW]

    Our official contractual partners will provide you with all order information and documents for the marketing services offered. Please note that your company's participation requires Koelnmesse's approval. Therefore, this approval is also prerequisite for any offers or order confirmations.

    NEUREUTER FAIR MEDIA GmbH
    Tel. +49 201 36547 238
    email

    Download calendar entry

    To the Media Shop
  • Services

    Deadline for ordering stand construction (incl dividers/carpeted)

    26.07.2018 | 17:00 Uhr

    Order ordering stand construction services (incl. partition walls and carpet) via booth-configurator. It is possible to make a reservation at a later point in time for an additional charge.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    Fax +49 221 821-3999
    Write an e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Services

    Deadline 26.07.2018 for ordering in the KSP

    26.07.2018 | 17:00 Uhr

    Place your order through the Koelnmesse-Service-Portal!

    Form T.02 - Deadline for ordering exhaust vent/compressed air installation *

    Form T.03 - Deadline for ordering hanging objects *

    * It is possible to make a reservation at a later point in time for an additional charge.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    Fax +49 221 821-3999
    Write an e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Services

    Deadline 23.08.2018 for ordering in the KSP

    23.08.2018 | 17:00 Uhr

    Place your order through the Koelnmesse-Service-Portal!

    Form M.01 - Deadline for ordering advertising space

    Form M.04 - Deadline for ordering room rental (office and conference rooms)

    Form T.01 - Deadline for ordering electrical installations*

    Form T.02 - Deadline for ordering water connections*

    Form T.04 - Deadline for ordering stand security*

    Form T.05 - Deadline for ordering stand cleaning

    Form T.06 - Deadline for ordering waste disposal

    Form T.13 - Deadline for tableware rental

    Form T.17 - Deadline for ordering internet and telecommunications*

    Form T.18 - Deadline for ordering forwarding services

    Form T.19 - Deadline for ordering (long-term) parking permits

    * It is possible to make a reservation at a later point in time for an additional charge.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    Fax +49 221 821-3999
    Write an e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Services

    Deadline for ordering parking spaces for trucks/refrigerated container

    06.09.2018 | 17:00 Uhr

    Please note: Allocation is subject to availability.

    Michael Moenig
    Tel. +49 221 821-2838
    Fax +49 221 821-3429
    Write an e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Orders

    GEMA registration deadline

    10.09.2018 | 17:00 Uhr

    Register musical reproduction/performance with GEMA.

    GEMA – Bezirksdirektion NRW
    P.O. Box 1013 43, 44013 Dortmund, Germany
    Tel. +49 231 57701-200
    Fax +49 231 57701-230

    www.gema.de

    Download calendar entry

  • Orders

    Deadline for ordering conference and office catering

    14.09.2018 | 17:00 Uhr

    Order via webshop of Kirberg catering.

    Kirberg Messecatering GmbH
    Tel. +49 221 284-8552
    Write an e-mail

    Download calendar entry

    To the Kirberg webshop
  • Services

    Deadline 18.09.2018 for ordering in the KSP

    18.09.2018 | 17:00 Uhr

    Place your order through the Koelnmesse-Service-Portal!

    Form C.01 - Deadline for ordering catering delivery services

    Form M.02 - Deadline for event organisation (e.g., stand parties)

    Form M.03 - Deadline for ordering press compartments

    Form M.05 - Deadline for ordering photographer service

    Form M.06 - Deadline for stand assessment

    Form T.07-T.12 - Deadline for ordering furniture rental

    Form T.14 - Deadline for plant rental and sale

    Form T.15 - Deadline for ordering Audio/Video/PC equipment rental

    Form T.16 - Deadline for Event technology

    Form T.21 - Deadline for ordering hostesses/stand staff

    Form T.22 - Deadline for ordering Setup, dismantling and supporting staff

    Form T.24 - Deadline for material impregnation

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    Fax +49 221 821-3999
    Write an e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Stand construction

    Start of Construction period

    20.09.2018 | 07:00 Uhr

    Please observe the traffic guidelines and the vehicle admission.

    Michael Moenig
    Tel. +49 221 821-2838
    Fax +49 221 821-3429
    Write an e-mail

    Download calendar entry

    Construction and dismantling instructions
  • Stand construction

    End of Construction period all halls

    25.09.2018 | 20:00 Uhr

    Please observe the traffic guidelines and the vehicle admission.

    Michael Moenig
    Tel. +49 221 821-2838
    Fax +49 221 821-3429
    Write an e-mail

    Download calendar entry

    Construction and dismantling instructions
  • Trade Fair

    Start of the fair

    26.09.2018 | 09:00 Uhr

    This opening times are valid for exhibitors. Visitors can access from 10:00 a.m.

    Download calendar entry

    To the opening times
  • Stand construction

    Start of dismantling

    29.09.2018 | 18:00 Uhr

    The stand may not be partially or completely cleared, nor may exhibits be packed away, before 6:00 p.m. on 29.09.2018. Koelnmesse has the right to impose a contract penalty of up to 5,000.00 euros for each time that an exhibitor violates this regulation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.

    Michael Moenig
    Tel. +49 221 821-2838
    Fax +49 221 821-3429
    Write an e-mail

    Download calendar entry

    Construction and dismantling instructions
  • Trade Fair

    End of the fair

    29.09.2018 | 18:00 Uhr

    This opening times are valid for exhibitors. Visitors can access till 18:00 a.m.

    Download calendar entry

    To the opening times
  • Stand construction

    End of dismantling period all halls

    02.10.2018 | 18:00 Uhr

    Please observe the traffic guidelines and the vehicle admission.

    Michael Moenig
    Tel. +49 221 821-2838
    Fax +49 221 821-3429
    Write an e-mail

    Download calendar entry

    Construction and dismantling instructions